Document Vault Blog
Document Vault provides sophisticated tools to enable users to find documents with ease, particularly when the number of documents in the data room is very large. This is achieved by adding "meta data" to each document in the repository.
Before you can add the meta data to the documents, you need to define the fields into which the meta data is to be added. For example, a field called Keywords can be used to store the user-defined meta data.
Adding meta data to documents provides the capability for very fine, granular control over access to documents in the vault. For best results, you need to add meta data definitions to most if not all of the documents in the data room.